This Office in conjunction with the Academic Departments is responsible for formulation, initiation and execution of the Institute's policies on student recruitment and the delivery of courses within a national and local framework. To this end the Registrar co-ordinates the functions of the Academic Council. Administrative support and expertise emanates from within the Department.
A major emphasis is placed on quality assurance thus ensuring that the economy has an adequate supply of highly qualified and highly motivated graduates. The major disciplines pursued include Engineering, Science & Computing, Business and Humanities. A major function of the Registrar's Department is to oversee and to co-ordinate all matters relating to the administration of the Institute's policies regarding Admissions to the Institute. In addition it is also charged with maintaining student records, the administration of all examinations and maintenance of a graduate database. It also maintains an overview of the Institute's academic course delivery and maintenance of the schedule of courses.
Admission of Students
As part of the Admissions process each second level school is circulated with an up-to-date copy of the Institute's prospectus of full time courses. The prospectus is also freely available to members of the general public who may require a copy. Information about courses, their content, and job prospects is also freely available by contacting the Registrar's office.
Essentially there are two categories of Applicant, (a) applicants who must apply through the Central Applications Office and (b) direct applicants to the Institute. Applicants must satisfy the academic standards required by the Institute, in order that they can pursue their chosen course of studies. Successful applicants are obliged to register as a student and the Institute maintains a database of all students. For some students payment of fees is a necessary part of the registration process. The office also disburses grants to students on behalf of various grant awarding bodies for example Vocational Education Committees and Local Authorities.
Full examination records are maintained and all results are issued to students. Students have the right to seek a recheck or review of examination results, and to appeal the nature which must be accompanied by a fee. The fee is refunded where an appeal is upheld. The Institute also maintains a register of graduates and is responsible for the issuing of graduate parchments, supplied by HETAC or FETAC, at the annual conferring of awards. The Graduate Placement office maintains significant links with employers and successfully places graduates with employers subsequent to and indeed before graduation.
Classes of Records Held
Applicants applying to the Central Applications Office are entered to a central database and subsequently transferred to the Institute's database. Some applicants may be required to fulfil criteria in addition to or instead of the normal entry requirements. Such applicants are required to present for interview or to submit extra works and satisfy the adjudicating personnel that they have the ability to pursue their chosen course of studies. Full records are maintained of the entire process. Successful applicants are thereupon transferred to the registered student database. The records include previous academic achievements, biodata such as name, address, date of birth, next of kin, socio economic background, digitised signature and student image. In addition special needs or disabilities are recorded as is the previous employment status of new entrants. Financial records include fees levied and paid, grant status and all payments made to each student.
In conjunction with the various academic departments full examination and academic achievement records are maintained including marks obtained where applicable in continuous assessment, end of term, end of year and overall result. Records are also maintained of rechecks, reviews and appeals relating to examination results, subsequent deliberations and decisions made. Each year graduates are surveyed and the following records are maintained: place of employment, type of employment, salary range, details of further study undertaken and relevance of course to their current status.